Records Service

Overview
Waxahachie Police Department’s Records Service Division is responsible for filing and maintaining all reports generated by the police department. In addition, it will answer all open records requests for information on offenses and accidents that occur within Waxahachie, upon review by the Asst. Chief of Operations.

Records Service Division Office Hours
Monday – Friday: 8:00 am – 5:00 pm
Closed on Weekends and Holidays

Requesting Public Reports, PLEASE furnish the following:
Date
Case Number
Date of Incident
Name of person/persons involved
Date of Birth of person/persons involved
Your Signature – sending Electronically, Electronic Signature required
Your Name, Address, Phone Number

Requesting Open Records Requests:

Click Here for Open Records Request Form

Open Record Requests will be responded to within ten (10) business days from the date received and mailed via to the USPS address given on your request.

All requests may be made by USPS mail, Emailed, faxed, or in person:

Physical Address:
Waxahachie Police Department
Attn: Records Service Dept.
216 N. College
Waxahachie, Texas 75165

Email: ksandling@waxahachiepd.org

Fax: 469-309-4420

To Obtain a copy of ACCIDENT Reports, PLEASE furnish the following:
The report number if available.
The date and Time of accident.
The exact location of accident.
The name of one of the individuals involved in accident

Typically the accident reports are available next day, but by law accident investigators have 10 business days to turn in reports. Request may be made by USPS mail or in person. The cost for an accident report is $6.00. We accept cash or money order only. We are unable to email reports at this time.

REQUESTS CANNOT BE HANDLED OVER THE TELEPHONE.

NO INFORMATION WILL BE GIVEN OVER THE PHONE.

Letters of Clearance
A Letter of Clearance is a letter that certifies whether a person has been convicted of a criminal offense (excluding traffic or minor regulatory ordinances). This letter is issued for passport, immigration, or adoption purposes only and cannot provide character reference or identification. Members of the general public requesting a letter of clearance must request such letters in person at the Records Services Division. Requesters can obtain these letters only for themselves, not for any other person, and will be required to present two forms of identification at the time of processing. Examples of identification: Valid State Driver’s License, Valid State Identification Card, Social Security Card, Passport.

Fingerprinting
Waxahachie Police Department does offer fingerprinting for the following only: Citizens of Waxahachie and/or business located within the city limits. Verification is processed by using your Valid State Driver’s license with your current address. You must provide the fingerprint card. Cost of fingerprinting: $10.00 per person. Cash or Money Order only. Please call 972-835-5809 to make an appointment. If you live outside the city limits you may contact L-1 Identity Solutions at 1-888-467-2080 for fingerprinting.

Vacation House Check
Waxahachie Police Department offers vacation house check for citizens of Waxahachie within the city limits. Fill out form below and return to the police department via USPS mail, Emailed, Faxed, or in person.

Vacation House Check Form

For information on an impounded vehicle, Call 469-309-4400.

For Information on Issued Citations/Warrants, Contact Municipal Court 469-309-4070.

For any other information, Call 469-309-4410.



 

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